Qualifications And Experience

• Bachelors degree in a relevant field
• A minimum of 0 - 2 years experience in the field of office management
• Ability to speak, read, understand, and write English business language.
• High level of proficiency in Microsoft Office applications (especially Excel)
• Open minded and actively seeks out new ways of working.
• Ability to prioritize and organize own work in order to make the most efficient use of time available.
  
  
  
  

• Manage the reception area to ensure effective
  telephone and mail communications both internally and externally to
  maintain professional image.
• Supervise and coordinate overall administrative activities for the Office, including meeting rooms reservations and tidiness.
• 
  Supervise the maintenance and alteration of office areas and equipment,
  as well as layout, arrangement, and housekeeping of office facilities.
• 
  Responsible for the facilities day-to-day operations (such as
  distributing building access keys and back-up to security access cards,
  mail, shipments etc.)
• Handle petty cash for guests reception and for the purchase of office supplies and stationery.
• Develop and maintain office forms and procedures, and assists with administrative tasks.
• Answer central telephone system and directs calls accordingly.
• 
  Receive the public enquiries and answer questions, in person and by
  telephone; responds to inquiries from employees, citizens and others and
  refers, when necessary, to the appropriate person, official or
  department.
• Assist visitors with the use of department facilities.
• Manage agendas/travel arrangements/appointments etc. for the upper management.
• Arrange travel and accommodation for employees and company guests.
• 
  Act as a general resource and point of contact for travel-related
  issues; assist employees with travel-related issues or concerns.
• Manage all travel internal procedures on SAP system such as: creating purchase orders, Goods received confirmation, etc.
• Research, negotiate, and secure rate with airlines, car rental companies, and hotels
• Review and ensure all contracts for appearances include necessary specifications
• Act to ensure safe and efficient travel operations, in accordance with organizational policies and guidelines

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