We are looking for an Office Services Coordinator for our Integrated Facility Management business line
About JLL
Were JLL Were a professional services and investment management firm specializing in real estate We help organizations around the world achieve their ambitions by owning occupying and investing in real estate
If youre looking to step up your career JLL is the perfect professional home At JLL youll have a chance to innovate with the worlds leading businesses put that expertise into action on landmark projects and work on game changing real estate initiatives Youll also make long lasting professional connections through sharing different perspectives and youll be inspired by the best Were focused on opportunity and want to help you make the most of yours Achieve your ambitions join us at JLL
Role Purpose
Reporting to the Facilities Manager and working as part of the overall Facilities Team the Office Services Coordinator will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site
What This Job Involves
Manage the team providing first line soft services to the sites including reception mail operations meeting events cleaning waste recycling vending food services
Monitor and maintain office equipment and supplies
Manage and maintain regular contact and meetings with relevant vendors to report on issues recommendations and cost estimates
Weekly walk round with the vendor cleaning manager ensuring cleaning quality standards are maintained
Manage Trouble Ticket Remedy requests help desk interface with internal customer sand action queries promptly in line with service level agreements
Manage daily health safety issues maintaining regular scheduled meetings and records of the fire and safety teams fire drills safety equipment training
Travel Visitors support interface with locally approved hotels assist Client global travel hotel managers in information gathering and communicating up to date information to staff
Assist in the organizing of internal and external Client events
Managing the quality of conferencing facilities
Manage food and kitchen facilities provide direction to housekeepers
Raise purchase orders
Manage Wiki pages and other communication channels for the sites
Deputise provide cover for Building Operations Coordinator Facilities Manager when appropriate
Responsible for all other duties and tasks as assigned
Every day is different and in all these activities we d encourage you to show your ingenuity
Sounds like you To apply you need to have
Knowledge of the Facilities Office Services Coordinator role
Previous experience of working within a in a high profile corporate environment
Previous reception or hospitality experience
Education Diploma degree level
Problem solving skill
Good decision making
Excellent written verbal communications
Spreadsheet and word processing
Customer focused
Good interpersonal skills
Assertive
Attention to detail
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