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Position Title: Administrative Assistant

OBJECTIVES OF THE PROGRAMME

▪ Effective leadership and coordination of WHOs work at the regional and country levels with regard to health governance policy and strategic issues.

▪ Development of capacities in health diplomacy among key staff and WHO Country Representatives.

▪ Facilitation and engagement in strategic dialogue advocacy and policy and activity implementation including South-South triangular and sub-regional cooperation .

▪ Multilateral affairs and partnerships conducted with reporting of framework agreements.

▪ WHO leadership in donor and development partner coordination and advocacy.

▪ WHO Transformation agenda efficiently implemented in EMRO with full alignment with GPW13.

Description Of Duties




·  Research compile analyze and summarize basic information and data on specific programmes and topics to be discussed with the supervisor

·  Develop prepare and monitor workplans support adjustments and provide input to the supervisor in resource allocation and reporting

·  Implement decisions related to distribution of funds received by the department ensure that received funds are reflected and linked to the respective workplans and initiate project funding requests.

·  Monitor award expiry dates alert responsible staff and liaise with relevant stakeholders regarding necessary actions to extend awards

·  Coordinate and follow-up on the Department`s HR-administrative issues ranging inter alia from providing HR-related information on rules and procedures to the Director as well as to staff of the Department ensure proper management of the HR Plan/HR Action Plan within the workplan briefing of new staff and follow-ups on performance evaluation reports/PMDS issues.

·  Monitor the staffing level of the Department keeping track of all contract extensions and renewals checking and ensuring that funds are available for the proposed contract and ensure that the renewal of contracts for staff are carried out in a timely fashion maintaining and updating the Departmental HR plan accordingly.

·  Manage non-staff contractual arrangements including processing APWs and consultants contracts and follow up with GSC and with technical units on delivery of assignment reports effecting payments etc.

·  Initiate correspondence to verify information answer queries and obtain additional information on HR and financial matters.

·  Issue and circulate survey initiatives for review and analysis.

·  Update internal databases and prepare basic statistical and non-statistical reports to assist the supervisor in taking appropriate decisions

·  Coordinate drafting editing and proof-reading of correspondence and other documents.

·  Replace other administrative staff and perform other relevant duties within their scope of responsibility as required

Required Qualifications

Education

Essential: Completion of secondary education supplemented by experience or training in related administrative fields.
Desirable: University degree in business administration social sciences or related field is an asset.

Experience

Essential: At least eight years progressive experience in the area of administration including experience in HR and/or budget and finance.
Desirable: Related experience in UN or international organization.

Skills




·  Demonstrated knowledge and application of human resources management policies and procedures.

·  Very good time management and stress management skills.

·  Very good communication skills and analytical skills.

·  Good knowledge of WHO procedures and HR practices as applicable to the administrative level an asset.
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