We are seeking a highly organized and proactive Administrative Specialist to support the CEO Office in managing executive operations, communications, and coordination across the organization. This role plays a critical part in ensuring smooth daily operations of the CEO Office and requires a high level of professionalism, discretion, and attention to detail.
Key Responsibilities
Executive & Administrative Support
- Manage the CEO’s calendar, meetings, and travel arrangements.
- Prepare presentations, reports, correspondence, and executive documents.
- Draft emails, letters, and official communications on behalf of the CEO.
Coordination & Follow-up
- Track action items from meetings and ensure timely follow-up.
- Coordinate with department heads on priorities and deliverables.
- Support executive meetings, leadership sessions, and board meetings.
Office & Information Management
- Maintain organized digital and physical filing systems.
- Handle confidential information with discretion.
- Support special projects and strategic initiatives as assigned.
Communication & Stakeholder Management
- Act as a key point of contact between the CEO and internal/external stakeholders.
- Screen calls, emails, and requests, ensuring priorities are managed effectively.
Qualifications & Experience
- Bachelor’s degree in Business Administration or related field.
- 3–5 years of experience in administrative or executive support roles.
- Excellent communication skills in English (Arabic is an advantage).
- Strong proficiency in MS Office / Google Workspace.
- Experience supporting senior leadership is preferred.
Key Competencies
- Strong organizational and time management skills.
- High level of professionalism and confidentiality.
- Excellent attention to detail.
- Ability to multitask and work under pressure.
- Strong interpersonal and coordination skills.
