We are hiring an Operations Administration Support Specialist to provide structured administrative support to Operational Engineers across multiple projects. The role focuses on vendor compliance, onboarding coordination, workforce access management, and safety orientation tracking to ensure smooth project execution. The ideal candidate will help streamline administrative workflows, maintain accurate records, and support compliance readiness while enabling engineers to focus on high-value operational activities.

Key Responsibilities

• Manage vendor compliance verification and documentation tracking.
• Coordinate end-to-end vendor onboarding activities across projects.
• Maintain accurate vendor, access, and workforce records in required systems.
• Liaise with vendors and internal stakeholders to resolve compliance gaps.
• Distribute and track Site Safety Orientation completion records.
• Support frequent contractor and crew access changes.
• Create and maintain dashboards to monitor vendor compliance status.
• Escalate risks or delays impacting timelines or compliance.

Requirements

• Bachelor’s degree in Business Administration or a related field.
• 2–4 years of experience in operations support, administration, or vendor coordination.
• Advanced Microsoft Excel skills (mandatory).
• Basic SQL knowledge is highly preferred.
• Strong attention to detail and documentation accuracy.
• Excellent communication and stakeholder management skills.
• Ability to manage multiple priorities in a fast-paced environment.
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