Invoice & Payment Processing

• Receive, review, and verify invoices for accuracy, proper authorization, and compliance with purchase orders and contracts.
• Ensure alignment with Goods Receiving Notes and record all e-invoices in the ERP within the same month.
• Schedule and process vendor payments (checks, bank transfers, electronic systems) per agreed payment terms.
• Track payment deadlines and avoid late fees or penalties.

Vendor & Purchase Order Management

• Review purchase orders to verify proper budget allocation and actual commitments.
• Maintain positive relationships with vendors and resolve inquiries, discrepancies, or delayed payments.
• Reconcile vendor statements and follow up on outstanding items.

Cash & Bank Transactions

• Maintain updated cash records with monthly physical count files and reconciliation against the trial balance.
• Perform accurate monthly bank reconciliations, ensuring all records match the books.
• Support cash flow monitoring and prepare daily treasury and liquidity reports.
• Manage petty cash transactions and reporting.

Record Keeping & Reporting

• Record daily financial transactions, including sales, purchases, and expenses.
• Assist with monthly closings, journal entries, and financial reporting.
• Generate accounts payable reports, including aging analysis and vendor SOA.
• Maintain accurate documentation and transaction records for audit and compliance purposes.

Cross-Functional Coordination & Compliance

• Coordinate with procurement, sales, and warehouse teams to ensure financial data accuracy
• Support tax and VAT reporting and ensure compliance with local financial regulations.