Job Description
Roles & Responsibilities
Invoice & Payment Processing
- Receive, review, and verify invoices for accuracy, proper authorization, and compliance with purchase orders and contracts.
- Ensure alignment with Goods Receiving Notes and record all e-invoices in the ERP within the same month.
- Schedule and process vendor payments (checks, bank transfers, electronic systems) per agreed payment terms.
- Track payment deadlines and avoid late fees or penalties.
- Review purchase orders to verify proper budget allocation and actual commitments.
- Maintain positive relationships with vendors and resolve inquiries, discrepancies, or delayed payments.
- Reconcile vendor statements and follow up on outstanding items.
- Maintain updated cash records with monthly physical count files and reconciliation against the trial balance.
- Perform accurate monthly bank reconciliations, ensuring all records match the books.
- Support cash flow monitoring and prepare daily treasury and liquidity reports.
- Manage petty cash transactions and reporting.
- Record daily financial transactions, including sales, purchases, and expenses.
- Assist with monthly closings, journal entries, and financial reporting.
- Generate accounts payable reports, including aging analysis and vendor SOA.
- Maintain accurate documentation and transaction records for audit and compliance purposes.
- Coordinate with procurement, sales, and warehouse teams to ensure financial data accuracy
- Support tax and VAT reporting and ensure compliance with local financial regulations.
