Provide essential administrative and coordination support to the Operations team, ensuring smooth documentation processes, staff coordination, and database management for venue operations across the region.
Requirements
Key Responsibilities
Administrative Support
- Prepare and process required documents for technicians and event staff, including work permits and accreditation.
- Log and update staff shifts in the CRM for operational, invoicing, and payroll purposes, ensuring accuracy with the final event schedules.
- Assist in reconciling timesheets and payroll in coordination with the Account Manager and Finance team.
- Maintain organized records of contracts, schedules, and operational documents.
Coordination & Communication
- Liaise with the Operations team, suppliers, and event staff to ensure smooth information flow.
- Support in scheduling manpower for events, ensuring proper resource allocation for Followspot, backstage, and F&B teams.
- Coordinate candidate availability, rates, and project details with relevant stakeholders.
- Assist in maintaining and updating contact lists for event supervisors across Dubai, KSA, and Qatar.
Database & Resource Management
- Maintain and update the staff database, ensuring all records are accurate and complete.
- Monitor staffing levels to ensure readiness for upcoming projects.
- Assist with recruitment and onboarding documentation for new event staff.
General Support
- Provide ad-hoc administrative support as required by senior management.
- Support special projects and operational initiatives as assigned.
