Executive Secretary
Prime One Group General Trading logo
Prime One Group General Trading
Kuwait
51 minutes ago
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Full time
Construction & Building
Job Description
Position Overview
We are seeking a dynamic and highly organized Executive Secretary to support the Managing Director (MD) and Chief Executive Officer (CEO). This role requires excellent presentation, English communication, and time-management skills, along with the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will
be polished, discreet, and proficient in MS Office and design tools such as Photoshop, ensuring smooth coordination of executive, client-facing, and project-related activities.
Key Responsibilities
Executive & Administrative Support
- Manage daily agenda, schedules, and priorities for MD and CEO.
- Ensure timely preparation of reports, presentations, and documentation.
- Handle confidential and sensitive information with utmost discretion.
Client & Guest Relations
- Meet and greet important customers, business partners, and VIP visitors.
- Represent the company
professionally with excellent interpersonal skills and presentation.
- Assist with organizing corporate/social events and media-related coordination.
Project Coordination
- Maintain accurate project documentation (contracts, correspondence, and meeting minutes).
- Prepare project-related correspondence, subcontract agreements, and work orders for signature.
- Coordinate with departments to ensure timely project support.
Travel & Logistics
- Arrange travel, visas, accommodation, and itineraries for management and staff.
- Ensure smooth execution of official trips with cost and time efficiency.
Presentation & Creative Support
- Prepare professional reports, charts, and presentations in Excel and PowerPoint.
- Support with design requirements (social media creatives, internal documents, event materials) using Photoshop/graphic
