Job Title: Document Controller – Completion & Commissioning (Oil & Gas)

Position Summary

The Document Controller is responsible for managing, controlling, and maintaining all project documentation during the Completion & Commissioning (C&C) phase of oil & gas projects. This role ensures accuracy, compliance, traceability, and timely distribution of all technical documents in accordance with project procedures, contractual requirements, and industry standards.

Key Responsibilities

Document Management

• Establish, implement, and maintain document control procedures aligned with project and corporate requirements.
• Manage the receipt, review, registration, tracking, distribution, and archiving of all C&C documentation, including:
• ITRs (Inspection Test Records)
• Commissioning dossiers
• Punch lists
• P&IDs, isometrics, drawings, and redlines
• MOC documents
• Vendor packages and technical files
• Maintain project documentation in the Electronic Document Management System (EDMS) such as Aconex, Prodoc, Documentum, SharePoint, or similar.
• Ensure all documents are formatted, coded, and filed according to project numbering systems and metadata requirements.

Completion & Commissioning Support

• Support the C&C team with compiling Mechanical Completion (MC), Pre-Commissioning, and Commissioning packages.
• Track and update status of ITRs, equipment readiness, subsystem completions, and turnovers.
• Assist engineering, construction, and commissioning teams with the latest revision-controlled documents.
• Coordinate with QA/QC and discipline leads to ensure documentation completeness for handover to Operations.

Quality & Compliance

• Ensure all documentation adheres to project specifications, client standards, and regulatory requirements.
• Perform quality checks to ensure documents are accurate, complete, and compliant.
• Maintain audit trails, revision histories, and transmittal records.

Communication & Coordination

• Interface with internal teams, contractors, vendors, and client representatives to facilitate document flow.
• Prepare and issue transmittals, document status reports, trackers, and registers.
• Participate in documentation reviews, punch-list meetings, and turnover coordination sessions.

Handover

• Organize and compile final project documentation, including As-Built dossiers and Handover Packages (HOP).
• Ensure all required documents are finalized and submitted to the client for project close-out.

Qualifications & Experience

• Diploma or degree in Engineering, Business Administration, Information Management, or related field.
• 3–10 years of experience as a Document Controller, preferably in Oil & Gas projects.
• Experience in Completion & Commissioning documentation processes is highly desirable.
• Proficiency in EDMS platforms such as:
• Aconex
• Procore
• Aveva (VEMS/NET)
• SharePoint
• OpenText
• Strong knowledge of oil & gas project documentation, including ITRs, MC/Pre-Comm/Comm packages, vendor documentation, and QA/QC records.

Skills & Competencies

• Excellent organizational and attention-to-detail skills.
• Strong understanding of document numbering, revision control, and metadata management.
• Ability to work in a fast-paced, multi-discipline environment.
• Strong communication and teamwork abilities.
• High proficiency in Excel, database tools, and document control software.

Work Environment

• Onshore or offshore project site, project office, or EPC environment.
  
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• May require rotation schedule and coordination with multiple time zones.
• Close collaboration with Engineering, Construction, QA/QC, and C&C teams.