Document Management

• Maintain and update project documentation, including drawings, specifications, contracts, RFIs, submittals, method statements, material approvals, and correspondence.

• Ensure all documents comply with project naming conventions and version control standards.

• Organize and file documents (digital and hard copy) for easy retrieval.

• Track document revisions, distribution, and approval statuses.

Workflow Coordination

• Receive, log, distribute, and track incoming and outgoing documents from contractors, consultants, and suppliers.

• Coordinate document submission timelines to ensure compliance with project schedules.

• Follow up with internal teams and external parties on outstanding documents.

• Support project managers in document-related reporting and tracking.

System Administration

• Manage and maintain the Document Management System (DMS) such as Aconex, Procore, SharePoint, Autodesk Construction Cloud, or internal systems.

• Train users on the proper use of the DMS.

• Assist with system setup, user access control, and troubleshooting.

Qualifications

• Diploma or Bachelor’s degree in Engineering, Business Administration, Construction Management, or related field.

• Proven experience as a Document Controller in the construction or engineering industry.

• Strong knowledge of document control standards, workflows, and best practices.

• Proficiency in document management software (Aconex, Procore, SharePoint, etc.).

• Excellent organizational skills and attention to detail.

• Strong communication skills and ability to work with multidisciplinary teams.

• Ability to handle high volumes of documentation under tight deadlines.

Key Skills

• Document Management Systems (DMS)

• Version and revision control

• Construction documentation standards

• Time management and prioritization

• Analytical and problem-solving skills

• Confidentiality and data integrity

• MS Office Suite (Word, Excel, Outlook)