To manage and oversee all financial operations , ensuring accurate accounting, smooth client billing for international luxury tours, vendor/hotel/cruise payments, cost control, compliance with Egyptian regulations, and providing financial insights to support business growth and profitability of tailor-made luxury tourism services.
Key Responsibilities
1. Financial Accounting & Reporting
- Maintain full accounting records: general ledger, journal entries, accruals, prepayments, accounts payable and receivable, cash flow, bank reconciliations (including foreign-currency accounts).
- Prepare monthly, quarterly, and annual financial statements.
- Generate profitability reports per tour/package, per client group, and per season (low vs peak).
- Reconcile client payments (local or international), vendor invoices (hotels, cruise companies, transport, guides), and supplier payments.
2. International Client Billing & Revenue Management
- Manage invoicing for international clients: tours, Nile cruises, private transfers, add-ons (e.g. special experiences), optional extras.
- Handle multi-currency payments, currency conversion where applicable, and proper accounting for foreign-currency receipts.
- Track and manage prepayments, deposits, advance bookings, and final payments before/after services.
- Maintain clear records of all bookings, payments, cancellations, refunds, commissions, and adjustments.
3. Vendor & Supplier Payments & Cost Control
- Manage payments to hotels, cruise operators, transport providers, guides, restaurants, and vendors — ensure timely and accurate payments.
- Verify invoices, pre-booking payments, deposits, group bookings, and adjust any cost changes or extras.
- Maintain cost control per tour/package: track actual costs vs quotes, monitor margin/profitability, and flag cost overruns.
- Work with operations/logistics teams to ensure financial alignment of services delivered.
4. Cash & Liquidity Management
- Oversee agency’s cash flow — ensure there is sufficient liquidity for vendor payments, local expenses (e.g. transport, guides, tips, local logistics), and contingency needs.
- Manage petty cash or cash-on-ground disbursements needed for local tour operations.
- Forecast cash flow needs across bookings, seasonal fluctuations, and advance payments from clients.
5. Taxation, Regulatory Compliance & Audit
- Ensure all accounting follows Egyptian accounting standards and tax regulations (VAT, corporate tax, social insurance where applicable).
- Prepare and submit periodic tax returns, financial reports for regulatory authorities.
- Maintain documentation for audits, invoices, receipts, payments, currency transactions, and tour-related expenses.
- Establish and enforce internal financial controls to prevent fraud, errors, and misstatements.
6. Financial Planning, Budgeting & Analysis
- Work with management to build budgets (annual / seasonal) for operations, marketing, tours, and overheads.
- Provide financial forecasts, cash flow projections, and scenario analyses (e.g. during peak tourism season, low season, special tours).
- Analyse profitability per service line (e.g. private tours, Nile cruises, add-ons, luxury packages) and advise on pricing, discounts, commissions to maintain margins.
- Assist in strategic decision-making: which tours/packages are profitable, cost optimization opportunities, vendor negotiations, currency risk management.
7. Interdepartmental Coordination & Communication
- Liaise with sales, reservations, operations, procurement, and logistics teams to ensure financials align with bookings, services provided, vendor contracts, and client expectations.
- Communicate with hotel/cruise vendors, transport providers, guides, and other suppliers to coordinate payment terms, invoices, commissions, or service charges.
- Provide financial input to operations planning (e.g. cash requirement for tour start, vendor deposits, final payments).
8. Systems & Tools Management
- Use appropriate accounting and financial management software to ensure accurate, efficient, and auditable record-keeping.
- Maintain organized digital (or physical) archiving of invoices, contracts, receipts, client payments, vendor invoices, and financial reports.
Implement and maintain internal controls and standard operating procedures (SOPs) for accounting, payments, financial approvals, reconciliations, and audit trail
