Duties and Responsibilities
- Ensure that all documents follow the coordination consistent with the company's rules
and regulations.
- Create document templates for future use and manage document flow within the organization.
- Maintain confidentiality about sensitive information and the organization's terms of
agreement.
- Supervise the easy retrieval of files according to the needs of employees and clients.
- Review and update various documents and documents such as workflow files.
- Follow up on the copies and storage of documents and documents.
- Establish a system to assist management with paperwork.
- Prepare customized project reports according to business needs.
- Review and maintain the archive in hard copy as well as electronic.
- Follow up on the progress of documents.
- Lead and supervise a team of document controllers, ensuring optimal performance and adherence to document management standards.
- Develop and implement effective document control procedures to ensure all project documentation is accurately recorded, filed, and easily retrievable.
- Ensure all incoming and outgoing documents are properly logged and distributed to the relevant departments and stakeholders.
- Maintain and update document control logs, databases, and filing systems in both physical and digital formats.
- Coordinate with project teams to ensure that all project documentation is up-to-date, accurate, and accessible to authorized personnel.
- Review and monitor the quality of documents and ensure compliance with project specifications, legal, and regulatory requirements.
- Provide regular reports and updates on document management activities and progress to senior management.
Skills and Qualifications:
- Bachelor’s degree in business administration, Engineering, or a related field (or equivalent work experience).
- Minimum of 10 years of experience in document control or administrative roles.
- Strong organizational skills, with the ability to manage large volumes of documents and ensure their accuracy.
- Exceptional attention to detail and ability to work under pressure to meet deadlines.
- Excellent communication skills, both written and verbal.
- Ability to collaborate effectively with cross-functional teams and stakeholders.
