Company Description
Vndro.com is a Cairo-based B2B e-commerce platform for office essentials serving Enterprises & SMEs across Greater Cairo with next-business-day delivery. We manage SKUs across stationery, cleaning, pantry, and IT supplies—powered by sharp sourcing, reliable suppliers, and disciplined execution.
Role Description
Senior Purchasing Specialist
Own and lead the end-to-end RFQ → PO → GRN execution flow. You’ll supervise daily purchasing queues, secure supplier confirmations/ETAs within 24 hours, drive expediting and backorder clearance, and maintain flawless data in Odoo/Google Sheets. You’ll mentor junior specialists, enforce SLAs, and partner with Buyers and Warehouse to protect OTIF and next-day promises.
Key Responsibilities
PO & RFQ Execution Leadership
- Convert Daily Purchasing Tool/RFQ/Backorder outputs into accurate, approved POs within SLA.
- Validate units, VAT, MOQs, lead times; split/consolidate POs per rules and approval thresholds.
- Oversee PO lifecycle to GRN closure and resolve exceptions (short-ships, price variances).
ETA & Expediting Ownership
- Obtain supplier confirmations and ETAs within 24h; run a live ETA/ASN board.
- Triage Urgent (next business day) and Delayed queues; escalate chronic delays.
- Coordinate partials, substitutions, and recovery plans to protect customer commitments.
Data & Systems Stewardship
- Keep item catalogs, lead times, supplier terms, and price lists clean in Odoo/Sheets.
- Reconcile PO ↔ GRN; fix mismatches with Warehouse/Finance; prevent repeat errors with SOPs.
Supplier Operations Interface
- Act as the day-to-day contact for supplier CS/logistics; schedule weekly ops check-ins.
- Log service failures and feed systemic issues to Buyers for contractual action.
Process, SLA & Continuous Improvement
- Own purchasing SOPs; measure cycle times, OTIF, delay days; close gaps.
- Propose automations (Sheets/Apps Script) to cut manual work and improve accuracy.
Reporting & Visibility
- Publish daily snapshots: RFQ→PO cycle time, ETA compliance, OTIF, backorder age, risk heatmap.
- Present weekly performance to Ops/Commercial; agree actions and due dates.
Qualifications
- 3–6 years in procurement/purchasing operations (FMCG/distribution/office supplies preferred).
- Strong Google Sheets skills; Odoo (or similar ERP) experience is required.
- Proven track record in expediting, ETA/ASN management, and PO→GRN reconciliation.
- Detail-obsessed, process-driven, and relentless on supplier follow-ups.
- Clear communicator in Arabic & English; comfortable running stand-ups and supplier calls.
